How to Choose the Right Audio/Video Equipment to Rent for an Offsite Presentation

About Me
Audio Visual For Live Events

Hello and welcome to my blog. My name is Craig and I live with my wife and child in Brisbane, Australia. My day job in an insurance office is pretty boring but at the weekends I like to promote and host live music in a local nightclub. When I first started doing this, I didn't really know what I was doing. I knew that I would need screens and projectors to illuminate the stage and a decent PA system to broadcast the sound, but I had no idea where to find one or how to set it up. Thankfully, I got in touch with someone who works in the industry and he was able to give me lots of top tips.


How to Choose the Right Audio/Video Equipment to Rent for an Offsite Presentation

28 March 2017
 Categories: , Blog

When you need to make an offsite presentation, such as for your own staff at a convention or for potential clients and customers, you would do well to rent some audio/video equipment to bring with you. Relying on the equipment provided by a venue can be a mistake as you never know about the quality of that equipment, and of course you can't take it with you if you need to make multiple stops, such as when visiting a number of potential clients. When you are ready to choose audio/video equipment for rent, note a few important factors to consider so you know you get the right materials.

Know the format

Even if you bring your own data drive with files and presentations, you need to ensure the equipment you rent will be compatible with the program you use. For example, not every slide projector will show a PowerPoint presentation or be able to open a PDF file. If you want to play a premade movie, note that some are saved in PAL format and some in MP4, or even another format. You need to know the format of the file you've created, and then check if that format is supported by rental equipment.

Along with format, note the resolution. You may have created a movie in high definition, referred to as 1080p, but if a projector doesn't support hi-def, the images will be a bit blurry and fuzzy no matter the resolution of the movie you made.


Lumens refers to the brightness of the image shown on the screen. The larger the room, the more lumens or brightness you will need, so the images can be seen from a distance. If your presentation will only be in a small office then you can opt for something in a low lumens range, but for a large classroom, conference room, or auditorium, opt for the brightest or highest number for lumens you can find.


Note the connectors for the projector, meaning how you will feed it data. Will you need a standard USB port for plugging in a disk drive, or an Ethernet LAN cable to connect to your computer or a video camera that is holding your movie in its memory? Don't assume that every projector, microphone, speaker system, and other pieces of equipment will always have an Ethernet, USB, HDMI, or other type of connection, but note what you need for your data downloading and then ensure you choose something compatible.

For more information, contact a business such as Fordtronic Video & Sound Pty Ltd.